Ideas

Unit Price Formatting

A few of our suppliers charge us in a four digit cost format, i.e. $4.313 vs. $4.31 - so the rounding up and down is causing our POs to not match up with invoices ...
Suggested by: Derek Dumont (26 Jul, '21) Upvoted: 26 Jul, '21 Comments: 0
Under consideration

Read Only Role

Is it possible to add a new role for staff that need only Read Only access? Some need to search for POs for expenses but do not need to edit or create Purchase Orders.
Suggested by: Nidia (21 Jul, '21) Upvoted: 21 Jul, '21 Comments: 0
Under consideration

week-by-week supplier rating report

I want to be able to view a weekly supplier rating somewhere on the site I think you can maybe do a report like this and the user can select the date we need
Suggested by: Derek Dumont (14 Jul, '21) Upvoted: 14 Jul, '21 Comments: 0
Under consideration

Archive related invoices when PO is archived

When a PO # is archived, also automatically archive all invoices uploaded against the PO.
Suggested by: Andy (05 Jul, '21) Upvoted: 05 Jul, '21 Comments: 0
Under consideration

Notification center filters don't save

Notification center filters don't save. You can uncheck some settings (eg: Invoice) click away and then click back again to that page and you have to uncheck it ...
Suggested by: Carale Leone (16 Jun, '21) Upvoted: 16 Jun, '21 Comments: 0
Under consideration

Any 3 approvers to approve

An option where, if you have more than 3 approvers, that only 3 (1 on each level) approve an order.
Suggested by: Abigail (10 Jun, '21) Upvoted: 10 Jun, '21 Comments: 0
Under consideration

Add an option to the weekly outstanding delivery report that will show if PO is over due date.

There should be an option that shows the user if the POs are over their expected delivery dates. Often a user will add a date custom field as an "Expected Delivery ...
Suggested by: Elandré Niemand (02 Jun, '21) Upvoted: 02 Jun, '21 Comments: 0
Under consideration

Add Holdback feature to the system.

Add a setting that will allow the user to add a holdback amount or percentage to the Purchase Order.
Suggested by: Elandré Niemand (02 Jun, '21) Upvoted: 02 Jun, '21 Comments: 0
Under consideration

Year included in Comments date

Sometimes we have old PO's it is helpful to have the year included in comment date so we dont mistake comment for current year
Suggested by: Sam (26 May, '21) Upvoted: 26 May, '21 Comments: 0
Under consideration

Drag and Drop Invoices

It would be helpful to be able to drag and drop invoices, in the 'NEW INVOICE' screen,
Suggested by: Cheryl (06 May, '21) Upvoted: 06 May, '21 Comments: 0
Done

Make Quickbooks Class and Quickbooks Customer Required

Can we please make Quickbooks Class and Quickbooks Customer Required for all POs?
Suggested by: Carole Leon (23 Apr, '21) Upvoted: 23 Apr, '21 Comments: 0
Planned

Add a custom field that auto populates the PO number unless otherwise specified by user

In some cases there will be an "Invoice Number" field on a purchase Order that the user will have to enter. At the time when the report is generated to import into a ...
Suggested by: Elandré Niemand (20 Apr, '21) Upvoted: 20 Apr, '21 Comments: 0
Under consideration

invoices

when the invoices come through it would be really helpful in the wording was in Red rather than blue as it looks too similar to the PO attachment.
Suggested by: Helen Dixon (14 Apr, '21) Upvoted: 14 Apr, '21 Comments: 0
Under consideration

Supplier View

Allow Team Members to view Suppliers
Suggested by: Karen G (07 Apr, '21) Upvoted: 07 Apr, '21 Comments: 0
Under consideration

Update app for notifications

Please make the app (that I use on the phone) how it used to be where if I had notifications of items to approve they would show up under the little bell and be ...
Suggested by: Kris (30 Mar, '21) Upvoted: 30 Mar, '21 Comments: 0
Done

Have to option to auto-populate all the Quickbooks custom fields

Have to option to auto-populate all the Quickbooks custom fields. At the moment only the account field is auto-populated and we would like to have the Class and the ...
Suggested by: Abby Fligor (26 Mar, '21) Upvoted: 26 Mar, '21 Comments: 0
Under consideration

Add ability to log in from Microsoft account.

When you access the ProcurementExpress.com's there is an option to sign into the system with your Goolge account. This is a request to add a similar log in option for ...
Suggested by: Elandré Niemand (26 Mar, '21) Upvoted: 26 Mar, '21 Comments: 0
Under consideration

Split a request into multiple POs

In cases where the requester does not know which supplier should be used, they should be able to omit the supplier and have someone else along the approval chain ...
Suggested by: James Kennedy (03 Mar, '21) Upvoted: 03 Mar, '21 Comments: 0
Under consideration

Put a cap on budgets for spending

Can a cap be put on POs once you hit 75% of the spending on a certain budget
Suggested by: Kelvin Iwerinwa (25 Feb, '21) Upvoted: 25 Feb, '21 Comments: 0
Under consideration

Ability to have unit prices convert automatically to the selected currency when creating a PO.

Let's say my account's base currency is in USD but I have additional currencies on my account. For Example ILS and ZAR. When I upload my product list to the system I ...
Suggested by: Elandré Niemand (18 Feb, '21) Upvoted: 18 Feb, '21 Comments: 0
Under consideration

Focused Filtering PO for Approval on the Phone App

From the dashboard, I can readily see that I have [x] number of PO to approve. When I click through on the phone app (Version 2.0.23) I get a listing all open ...
Suggested by: Kent (17 Feb, '21) Upvoted: 17 Feb, '21 Comments: 0
Under consideration

PO Revisions

There needs to be a way to do PO revisions once a PO is sent to the supplier without cancelling it and also sending back through the approval chain for sign off
Suggested by: Ed (15 Feb, '21) Upvoted: 15 Feb, '21 Comments: 0
Under consideration

Monthly Budget Reports

Is there a way to create monthly budget reports? The only reports I'm able to generate are as of the day running the report. It will be beneficial to reconcile PO ...
Suggested by: Carlos Montemayor (12 Feb, '21) Upvoted: 12 Feb, '21 Comments: 0
Under consideration

Add a separate column for currency type in reports

Including the currency in the same column as the PO totals on a spreadsheet renders the data useless unless the currency code is deleted manually one by one. ex. USD ...
Suggested by: Kitty (10 Feb, '21) Upvoted: 10 Feb, '21 Comments: 0
Under consideration

Maintenance schedule

set up a notification or reminder to inform us about scheduled maintenance, as it is annoying to get kicked off when you are busy capturing a PO
Suggested by: Abigail (28 Jan, '21) Upvoted: 28 Jan, '21 Comments: 0
Under consideration

Remarks on Invoice Approval/Rejection

Currently the remarks written when an invoice is approved or rejected are lost in the history. It would be nice to see those notes on the invoice tab, so they can be ...
Suggested by: Cheryl (21 Jan, '21) Upvoted: 21 Jan, '21 Comments: 0
Under consideration

Rejected Invoice Notification

It would be nice if there was a notification if an invoice is rejected. Currently there is no notification and the PO is removed from the Invoice Received section of ...
Suggested by: Cheryl (21 Jan, '21) Upvoted: 21 Jan, '21 Comments: 0
Under consideration

Can we add notices to our budget for when we hit a certain %?

We want to be able to manage our budgets, and could use a function that gives you a warning when you hit 75 or 80 percent of the approved budget
Suggested by: Kelvin Iwerinwa (20 Jan, '21) Upvoted: 20 Jan, '21 Comments: 0
Under consideration

MYOB intergration

Would be great if your software integrated with our accounting software MYOB. MYOB is the most popular accounting software in Australia.
Suggested by: Jarrod Sutherland (12 Jan, '21) Upvoted: 12 Jan, '21 Comments: 0
Under consideration

Option to turn off notifications on a requested PO or approved PO

I am the primary person who raises POs for the team, and our accounting team uses the comments to for any updates on the PO. There are floods of notifications going ...
Suggested by: Kitty (18 Dec, '20) Upvoted: 18 Dec, '20 Comments: 0
Under consideration

Add more options for Supplier rating

For the supplier quality metrics we need 2 things, per PO written. -Supplier delivered on time: Yes or No (drop down box) -Supplier met quality requirements: Yes ...
Suggested by: Kevin (18 Dec, '20) Upvoted: 18 Dec, '20 Comments: 0
Under consideration

Comments & Notes Font Size on Emails

I approve almost all PO's by way of the email notifications. When using the MS Outlook desktop email client, the default font size for both [comments] and for ...
Suggested by: Kent (20 Nov, '20) Upvoted: 20 Nov, '20 Comments: 0
Under consideration

QuickBooks to read budget field instead of Account field

It would be helpful to have QuickBooks read the Budget field instead of the Account field. Otherwise we’re having to code twice (under budget, then account). Is ...
Suggested by: Rachelle (28 Oct, '20) Upvoted: 28 Oct, '20 Comments: 0
Done

3 Quote Tender System

It would be good to be able to invite vendors to a tender process. We would be able to specify what we want by line item along and optionally invite previous and new ...
Suggested by: James Kennedy (28 Oct, '20) Upvoted: 28 Oct, '20 Comments: 0
Planned

Unit Price

Please add in a system, where the PO could be made without the Unit Price, as sometimes the PO are for internal purposes.
Suggested by: Abhinav Bharti (27 Oct, '20) Upvoted: 27 Oct, '20 Comments: 0
Under consideration

Export Attachment by PO

There is currently a report that allows you to export attachments by a date range. Would like that option available on Actions in a Purchase Order. So when we are ...
Suggested by: Nidia (23 Oct, '20) Upvoted: 23 Oct, '20 Comments: 0
Under consideration

Need to distinguish between invoices that are approved and waiting to be approved

There has been a change made to the GUI so that it is no longer possible for us to distinguish between invoices that are approved and those that are waiting to be ...
Suggested by: David (14 Oct, '20) Upvoted: 15 Oct, '20 Comments: 0
Under consideration

Ability to communicate with vendors via email, within ProcurementExpress.com

It would be great if one could send out emails to your suppliers from within ProcurementExpress. We would want to send out a mass email to all suppliers informing ...
Suggested by: Howard Shankman (14 Oct, '20) Upvoted: 14 Oct, '20 Comments: 0
Under consideration

Option to reset $ spent against Budget.

We currently use G/L accounts as our budgets, and it would be nice if the $ spent could be reset at the start of a new fiscal year.
Suggested by: Cheryl (13 Oct, '20) Upvoted: 13 Oct, '20 Comments: 0
Under consideration

Budgets should be able to be set in foreign currency, not just base currency

We have a project agreement with a vendor and it has been priced in EUR but I can't set a EUR budget up because my base currency is GBP.
Suggested by: Adam (25 Sep, '20) Upvoted: 25 Sep, '20 Comments: 0
Under consideration

Option to change exchange rate/currency after PO has been approved for Finance team

Exchange rates for when the PO has been issued, and when the invoice is received will change based on time. This feature needs to be added to match PO and invoice ...
Suggested by: Kitty Li (23 Sep, '20) Upvoted: 23 Sep, '20 Comments: 0
Under consideration

Make Budget overruns more flexible

Have the ability to choose which budgets can and cannot have budget overruns. At the moment it's all or nothing.
Suggested by: Adam (18 Sep, '20) Upvoted: 18 Sep, '20 Comments: 0
Under consideration

Mult-factor authentication

One of our Procurement Express accounts was accessed by an unauthorised user. Somehow a password had been compromised. This could be avoided with multi-factor ...
Suggested by: David Steele (22 Aug, '20) Upvoted: 22 Aug, '20 Comments: 0
Under consideration

Supplier address

Supplier address to be separated into Address 1, Address 2, City, State, zip code and country. Currently it is all in one block and make it hard to upload properlty ...
Suggested by: Laura (20 Aug, '20) Upvoted: 20 Aug, '20 Comments: 0
Under consideration

Create a Paid Invoices list

'Paid invoices' should be added to the invoicing options (i.e. invoices received and ready to pay) that moves all invoices that have been marked as paid off the ...
Suggested by: Elizabeth Julian (07 Aug, '20) Upvoted: 07 Aug, '20 Comments: 0
Under consideration

Comments on Receiving

It would be nice, if any comments made during receiving showed in the comments section of the PO, instead of the History.
Suggested by: Cheryl (31 Jul, '20) Upvoted: 14 Aug, '20 Comments: 0
Under consideration

Make email to vendors when marked as Paid optional.

I email the vendors thru our accounting system not the PO system, so this is redundant for us. Plus the person we send PO's to is not the same person we notify for ...
Suggested by: Cheryl (24 Jul, '20) Upvoted: 24 Jul, '20 Comments: 0
Done

Multi-Currency to favour QuickBooks Integration

Dear support, I propose that Procurement express creates suppliers according to currency. In that way the system will be able to push them to QuickBooks. ...
Suggested by: Tim Marty (21 Jul, '20) Upvoted: 21 Jul, '20 Comments: 0
Planned

Better Control over email notifications

It would be nice to be able to turn off, some of the email notifications. For example the requester does not need to be emailed every time an invoices is uploaded or ...
Suggested by: Cheryl (17 Jul, '20) Upvoted: 17 Jul, '20 Comments: 0
Planned

Default Currency by Supplier

Our default currency for financial reporting purposes is USD. However, our operations purchases goods from various suppliers which the functional invoice currency ...
Suggested by: Kent (08 Jul, '20) Upvoted: 08 Jul, '20 Comments: 0
Under consideration