Ideas

Recurring PO's

It would be good if you could setup up recurring PO's automatically to go out for approval each week/month. Would save time & having to remember to raise them.
Suggested by: Ross (07 Apr, '20) Upvoted: 02 Feb Comments: 0
Under consideration Under analysis

Dashboard for Approvers Too!

Adding check-box option, for providng the approvers access to a dashboard too. It's super powerful and useful for approvers, to know at a glance what's happening ...
Suggested by: Kent Toy (18 Sep, '19) Upvoted: 23 Dec, '22 Comments: 3
Under consideration 8333 Roadmap Q1

Ability to change Budget after approval

It would be helpful if at least one level of user, maybe Finance, could change the budget at anytime in the process.
Suggested by: Cheryl (26 Jun, '20) Upvoted: 31 Mar, '22 Comments: 7
Under consideration 12875 Roadmap Q2

Adding thresholds to PO re-approval

Suggested by: Virginie SALLIERE (16 Sep, '21) Upvoted: 23 Nov, '22 Comments: 1
Under consideration

When an Invoice is approved or rejected the Supplier needs to be notified.

When a user rejects an invoice uploaded to a PO by a supplier. The supplier needs to receive an email notification that the invoice has been rejected. The same ...
Suggested by: Elandre Niemand (24 Jan, '20) Upvoted: 23 Jan Comments: 1
Under consideration 12337 Under analysis

Dropping the *cents* from the view

Overall readability would significantly improve readability throughout - if we just show the whole dollar figures. Being able to control the signal to noise ...
Suggested by: Kent (15 Nov, '19) Upvoted: 09 Sep, '22 Comments: 3
Planned

Possibility to re-route approver

there should be a possibility for the "super user" to re-route a PO to another approver as long as the PO is in pending stage
Suggested by: Vaso (17 Sep, '19) Upvoted: 02 Feb Comments: 1
Under consideration

Ability to add Discount per line item.

Some Vendors offer a discount on specific items. Add the function to be able to enter a discount percentage per item. The user would then add a discount ...
Suggested by: Elandre Niemand (31 Jan, '20) Upvoted: 12 Apr, '22 Comments: 1
Under consideration

Multiple Ship-To Locations

We have multiple locations for receiving goods & services. Head office is in another, and purchasing may be done by various departments Engineering, IT, etc. which ...
Suggested by: Kent (07 Nov, '19) Upvoted: 10 Aug, '21 Comments: 2
Under consideration

Ability to include approval flow for invoices

Approval flow for received invoices. Once an invoice is uploaded to the PO it would be nice to have an approval flow for the invoice before payment. Should be a ...
Suggested by: Laura Boucher (30 Jan, '20) Upvoted: 21 Oct, '22 Comments: 0
Under consideration

Able to delete products instead of Archiving

Would like to clean up supplier products.
Suggested by: patsy leyva (16 Sep, '19) Upvoted: 18 Aug, '22 Comments: 2
Under consideration

Remove dead emails i.e. "@rubberstamp" & change to "noreply@___"

I've recently had an issue where I commented to the requester & they replied to 'inbound+LMPYNDJSOLMECAUHIGNSKKIKBTKKWEHG20200221121413@rubberstamp.io' so I never ...
Suggested by: Ross (09 Mar, '20) Upvoted: 10 Mar, '20 Comments: 1
Planned 9131

Expansion of Notification when Received to all roles

Currently, only staff assigned to [Finance] have the option to get notifications when goods are received? Propose this should be expanded so have an option of ...
Suggested by: Kent (17 Dec, '19) Upvoted: 15 Jun, '21 Comments: 1
Planned

Invoice Posted

Want to be able to select Multiple POs at once to choose YES or NO on Invoice as posted ; just the same way i can mark several POs as paid. Thank you
Suggested by: Patient Gomba (18 Jun, '19) Upvoted: 29 Jul, '20 Comments: 1
Not planned

Invoice approval

It would be nice to be able to select an approver for an invoice, similar to the checkbox you can use to select an approver for a PO
Suggested by: Cheryl (06 May, '21) Upvoted: 12 Apr, '22 Comments: 0
Under consideration

Weekly reminder Undelivered PO's but only late PO's

That would be ideal to send this weekly reminder to users taking into account only undelivered PO's that are late (expected delivery date) and not all PO's.
Suggested by: Virginie SALLIERE (23 Oct, '20) Upvoted: 10 Aug, '21 Comments: 0
Under consideration

MYOB intergration

Integrate Procurement Express with Australian accounting software MYOB.
Suggested by: Jarrod Sutherland (28 Nov, '19) Upvoted: 05 Aug, '22 Comments: 0
Under consideration

Enforcing Receiving of Goods

Currently, we're decentralized where our front line staff make their own PO requsitions, and receive their own goods. Over time, staff aren't really receiving ...
Suggested by: Kent (04 Dec, '19) Upvoted: 18 Aug, '20 Comments: 2
Under consideration

add visibility on partially paid POs

there is no way to see how much of an approved PO has been consumed and what is left, which would help to build accruals, in case goods/service delivered but not ...
Suggested by: Vaso (14 Oct, '19) Upvoted: 14 Aug, '20 Comments: 1
Under consideration

Add the option for user to remove their comments left on the PO.

Add the ability for the user that left a comment on the PO section to be able to delete their own comment when needed.
Suggested by: Samar Abuaita (16 Mar, '22) Upvoted: 05 Jul, '22 Comments: 0
Under consideration

Add A Unit of Measure to Products

Ability to add for example, each or pack or metres etc. so cost could be each but in packs of 5 this would help to match how some suppliers invoice
Suggested by: Lisa (25 Feb, '20) Upvoted: 18 Jun, '20 Comments: 0
Under consideration

Whitelabel Purchase Order Emails

Emails to suppliers with the PO should be whitelabelable and the design adaptable to our CI. The current email format is not very pleasing to the eye and is full of ...
Suggested by: Daniel (19 Sep, '19) Upvoted: 27 Dec, '22 Comments: 0
Under consideration

Automatically send supplier the purchase order when the PO is approved

When a PO is approved, and if the supplier has a valid email address, it would be good if the system just sent the purchase order.
Suggested by: Irene Dehaene (22 Mar, '20) Upvoted: 12 Jan Comments: 2
Under consideration

Show 'Total Quantity' of Line Items on a PO

It would be good to have an additional indicator for the 'Total Quantity' of the Line Items on a PO along with the Gross and Net values.
Suggested by: Karl (05 Jan) Upvoted: 23 Jan Comments: 1
Under consideration

Credit Notes

Have the ability to create a credit for goods being returned. For instance if product was ordered in error, so has been received in and PO complete but then at a ...
Suggested by: Lisa (11 May, '20) Upvoted: 23 Sep, '21 Comments: 1
Under consideration

Executive Assistant read-only login to provide updates to their boss

Giving a new role for employees to grant view-only rights for an approver. Also copy them on notifications the approver receives. This role would help the EA to track ...
Suggested by: Landy (08 May, '20) Upvoted: 11 Jul, '20 Comments: 1
Under consideration

The ability to drag and drop Line items when creating/editing a PO

When creating/editing a PO to have the ability to arrange the order of the line items. For example to move a line item that was created at item number 50 to line ...
Suggested by: Mary Samartzi (21 Feb, '20) Upvoted: 31 Mar, '22 Comments: 1
Under consideration

Ability to search item#'s from PO's.

I'd like to be able to locate an item bought in the past. You type in the item# in the search field and any PO's containing that item # are pulled up. You can refine ...
Suggested by: Aaron Flanner (12 Feb, '20) Upvoted: 18 Jun, '20 Comments: 1
Under consideration

PushCart for PDF quotes

It would be great if we could create a PO from a PDF (OCR maybe?) similar to how PushCart works for web shopping carts.
Suggested by: Chase Henson (06 Dec, '19) Upvoted: 15 Jul, '21 Comments: 1
Under consideration

Include a Total QTY in the POs (currently only Total Amount € is visible)

Suggested by: CorWave (23 Jul, '19) Upvoted: 25 Feb, '20 Comments: 1
Under consideration

Multiple Archive Supplier Items

Be able to archive multiple items at a time under a supplier. Currently, you have to go into each item and archive it, which is time consuming.
Suggested by: Natasha (06 Jun, '19) Upvoted: 15 Jul, '20 Comments: 1
Under consideration

Add partial payments as a menu tab or filter

I can partially pay a PO, but I don't have the option to filter by partially paid POs in the app. A partially paid status is also needed.
Suggested by: Mariska (31 Jan) Upvoted: 31 Jan Comments: 0
Under consideration

Approval emails should contain Reserved PO Numbers

When an approval email is sent to the approvers, it should contain the PO number if the setting that allows a PO number to be reserved before approval is turned on.
Suggested by: Karl (05 Jan) Upvoted: 23 Jan Comments: 0
Under consideration

Add an undo for rejected or cancelled POs

When a PO is rejected or cancelled we cannot undo that. So times a Po is rejected/ cancelled by mistake. We need an option for the user that rejected the PO to be ...
Suggested by: Abby Fligor (22 Dec, '22) Upvoted: 05 Jan Comments: 0
Under consideration

Ability for suppliers to archive processed POs from supplier portal

Suppliers should have the option to archive processed POs. This way they can track what still needs to be actioned.
Suggested by: Clare Wilding (22 Dec, '22) Upvoted: 03 Jan Comments: 0
Under consideration

Bulk Delivery option for POs

Have the ability to select multiple POs to mark as delivered with a single action.
Suggested by: Karl (16 Sep, '22) Upvoted: yesterday Comments: 0
Under consideration

Pending Approval PO on Dashboard

The dashboard should have the tile for all Pending PO approval PO's for approver like Approved, Send to Supplier . See attachment screenshot
Suggested by: Imran (22 Sep, '21) Upvoted: 12 Apr, '22 Comments: 0
Under consideration

Add "Bulk mark as paid" functionality

I want to be able to select multiple POs and mark them all as paid together - in bulk.
Suggested by: Jacob (13 Sep, '21) Upvoted: 06 May, '22 Comments: 0
Under consideration

Notification on invoice approval

Send email to Finance users on invoice approval as is currently done on received items
Suggested by: Andy (05 Jul, '21) Upvoted: 06 May, '22 Comments: 0
Under consideration

Add change orders to the system.

Add an ability for the user to submit a change order incase there are any additions, omissions, substitutions or alterations to the original PO.
Suggested by: Elandré Niemand (02 Jun, '21) Upvoted: 12 Apr, '22 Comments: 0
Under consideration

Have to option to auto-populate all the Quickbooks custom fields

Have to option to auto-populate all the Quickbooks custom fields. At the moment only the account field is auto-populated and we would like to have the Class and the ...
Suggested by: Abby Fligor (26 Mar, '21) Upvoted: 27 Dec, '22 Comments: 0
Under consideration

PO approver to be selected by departement approver

PO should be rooted for approval to the departement approver, not necessarily the budget approver
Suggested by: Vaso (17 Sep, '19) Upvoted: 18 Jun, '20 Comments: 0
Under consideration

Ability to de-activate all email notifications

This is a request to give the customer the ability to deactivate all email notifications as some customers would only use PEX in the app, and would not rely on emails ...
Suggested by: Frans Botha (11 Sep, '19) Upvoted: 28 Dec, '22 Comments: 0
Planned

Make the Supplier notes section optional on the PO creation and edit pages

Add an option to make the supplier notes optional, as we do not want our users to use this.
Suggested by: Ashutosh Thakur (22 Dec, '22) Upvoted: 04 Jan Comments: 1
Under consideration

Back orders

In many cases POs are not fully executed and having the option to keep the non-delivered items as back order is best practice. It may also serve (number of ...
Suggested by: Efthimios (30 Oct, '20) Upvoted: 04 Dec, '20 Comments: 1
Under consideration

Add a discount field to line items

Be able to have the list price of the product as the default but then add a discount to automatically total the new cost
Suggested by: Lisa (10 Sep, '19) Upvoted: 10 Oct, '19 Comments: 1
Under consideration

Sub-Custom Fields

I think it would be helpful to have these. What I would like to see is that I can set up a dropdown field, and based on what is chosen within that field, another ...
Suggested by: Brian Taite (26 Jun, '19) Upvoted: 14 Dec, '19 Comments: 1
Under consideration

Copy Departments

Add the ability to copy a Department with the relevant information like budgets and users and allowing the user to change the name of the newly copied Department.
Suggested by: Bradley Slater (31 Jan) Upvoted: 31 Jan Comments: 0
Under consideration

Allow for the separate entry of invoice tax, gross and net amounts

Sometimes, there is a discrepancy on the amount of sales tax (VAT) to be applied between the original PO and the invoice that is received. For example, the PO may ...
Suggested by: Krina Patel (29 Jan) Upvoted: 02 Feb Comments: 0
Under consideration

Ability to add receipts to PO creation in Phone App

It would be great to have the ability to attach a picture of a receipt in the phone app when creating a new PO, as now you have to create the po, find the po, go back ...
Suggested by: Lee Weisbecker (16 Jan) Upvoted: 23 Jan Comments: 0
Under consideration